Administrative Receptionist

A full-service marketing agency in Cranberry Township is looking for an energetic, friendly, reliable, dedicated and professional individual to make a positive first impression with clients and vendors. This position will report directly to our HR Manager who handles administrative operations within our agency. The receptionist’s hours are from 8 am – 5 pm with a one-hour lunch break, Monday – Friday.

Key Responsibilities:

  • Serve as our receptionist by greeting guests and answering phones
  • Manage telephone system for 20+ associates, screen and transfer calls and manage messages in a timely manner
  • Management of phone operating system and holiday and closed greetings
  • Must be able to talk to visitors and answer general questions about our business
  • Greet guests in a professional, friendly and hospitable manner; offering beverages
  • Handle the daily mail and shipments; often requires trips to the post office or FedEx
  • Pick up supplies or other client deliveries as needed
  • Handles archival of electronic data
  • Maintains our inventory of office and kitchen supplies
  • Handles scheduling of conference room and orders food or other items for meetings
  • Provides administrative support to team including filing, typing of documents, reports, memos and other correspondence
  • Assists with preparation of direct mailers, handling assembly and labels
  • Other duties as required

Qualitifications/Requirements:

  • High School diploma
  • 1-2 years experience in an office environment with customer service experience
  • Mac or PC proficiency – this position will work on a Mac
  • Ability to work in Microsoft Office products including PowerPoint, Word, Excel, and Entourage
  • Ability to take direction and accurately carry out assigned tasks
  • Excellent verbal communication skills
  • Excellent customer service skills
  • Self-motivated with proven ability to multi-task
  • Position requires valid driver’s license

Benefits include paid vacation, paid holidays, sick time, healthcare, dental, vision, 401K, life insurance, and short- and long-term disability for the individual employee.

To apply, send your resumé to our HR Manager at dpettner@marketspacecom.com.